1. GENERAL MEMBERSHIP
1.1 Elite Hotels Rewards membership is an agreement between Elite Hotels of Sweden, company registration number: 556248-5259, (hereafter "Elite Hotels") and you personally (hereafter “Member”).
1.2. Only individuals over the age of 18 are eligible for membership of Elite Hotels Rewards. Corporations, groups or legal entities cannot enrol as members.
1.3. Elite Hotels may amend the content of the program at any time, (for example membership rules, benefits, point rules etc.). Elite Hotels will inform such changes via a least one of our information channels; our website, e-mail, text message or regular mail.
1.4. Elite Hotels has the right to discontinue sending regular information to the Member if zero (0) points have been earned during a 12-month period.
1.5. If zero (0) points have been registered for a continuous period of three years, Elite Hotels reserve the right to cancel the membership, including any unredeemed points at any time with immediate effect and without written notice.
1.6. The Member can terminate the membership at any time by contacting Elite Hotels Member Service via e-mail: firstname.lastname@example.org.
1.7. The termination of the membership will be effective as soon as Elite Hotels Rewards has processed the request, normally within 72 hours. Any unredeemed points will be removed when the membership is terminated.
1.8. A physical membership card will be issued and sent to members on level Gold and Platinum if the Member has registered a valid postal address at the time of registration.
1.9. Members without a physical member card can still earn points and make use of benefits by stating the Elite Hotels Rewards membership number or by using the digital membership card available on elite.se.
1.10. The membership card is personal, and the Member must be able to show identity card if requested. The Elite Hotels Rewards card is valid only if the Member’s signature is written on the back and the Member has agreed to Terms and Conditions. The card is valid until the expiration date stated on the card.
1.11. Nights booked at the member rate is not allowed to be sold to third parties. If this happens, we reserve the right to change the reservation to our flex price with associated booking terms.
1.12. If the membership card is lost or stolen, Elite Hotels is to be immediately notified via e-mail to email@example.com.
1.13. In case of misuse, Elite Hotels has the right to terminate the membership with immediate effect. Misuse can consist of disrespectful or unsuitable behaviour towards Elite Hotels or its partners, illegal conduct or actions that are generally regarded as immoral or unethical or is a violation of the Terms and Conditions.
1.14. Misuse of the membership may be reported to the police.
1.15. Any dispute regarding all or part of the content of these Terms and Conditions will be resolved according to Swedish law and settled in a Swedish Court of law. Elite Hotels is not responsible for events arising due to legal enactments, government decisions, emergency events, strikes, blockades, boycotts, lockouts or other similar circumstances.
1.16. Elite Hotels of Sweden reserves the right to cancel Elite Hotels Rewards with six (6) months notice to the members. Such notice may be sent via e-mail or be published on the Elite Hotel of Sweden’s website. Elite Hotels are not responsible for any loss that such termination may imply for the individual member.
2. BONUS POINTS
2.1. Bonus points and tier nights are only awarded when the Member personally stayed at the hotel, and only for one room at a time. Points are personal and cannot be transferred to another member’s account.
2.2. The only occasion when the Member can earn points and tier nights for more than one room is when the member has booked rooms together with family, for one visit. Family refers to partner and children up to 18 years old.
2.3. Points are valid throughout the year they were earned and for an additional three (3) years. Then, the points will automatically expire and no longer be available. When redeeming points, the oldest points are always used first.
2.4. Points or tier nights are not awarded for no-show situations, even if the room is paid for in full.
2.5. Points have no economic value and cannot be exchanged for cash.
2.6. Elite Hotels may exclude the possibility to earn points and tier nights in connection with special offers, promotions and certain agreements with corporations, partners and organizations.
3. EARNING BONUS POINTS
3.1. Bonus points and tier nights are earned for qualified hotel stays. Qualified stays are overnight stays booked through Elite Hotels in-house channels (via elite.se, with the central reservations office or with the hotel directly). Reservations through traditional travel agencies might be considered qualifying depending on the rate type.
3.2. Bonus points or tier nights are not awarded for bookings made by third parties, such as online travel agencies, charter companies, bus companies or similar. Elite Hotels Member service will answer questions about specific bookings. Bonus points or tier nights are not earned when using a reward night.
3.3. Purchasing items or services supplied by an external party, or for which Elite Hotels are only acting as an intermediary, do not qualify for points. Such examples include event tickets, flowers etc.
3.4. Members will earn one point per every SEK spent if nothing else is specified.
3.5. Members of Elite Hotels Rewards receives points regardless of how the bill is paid (cash, card or invoice) provided that the stay is qualified for points and that the membership number is registered with the booking.
3.6. Points for restaurant visits are awarded for parties up to five persons, and for a maximum of SEK 5,000. Only one membership can be registered per company and points for restaurant visits are only awarded in connection with an overnight stay. Payment with value checks does not entitle earning of points.
3.7. In order to earn points for a restaurant visit, the membership card or membership number must be presented when ordering and the bill must be charged to the room bill.
3.8. Overnight stays in connection with a full board conference (including accommodation) with common payment, the individual member is entitled to a fixed number of points per night in accordance with the information presented on Elite Hotels website at the actual time.
3.9. Conference venue rental, conference food or conference equipment does not qualify for earning points.
3.10. Points are available on the Member’s account the first weekday after checking out of the hotel.
4. BUSINESS TRAVEL
4.1. According to Swedish tax laws, points earned through business travel cannot be used for private purposes. It’s every member’s responsibility to notify the employer and/or concerned authorities as well as paying potential taxes and fees.
4.2. The Member is required to notify the employer in advance if the member intends to use points for private purposes and apply to the employer’s policy.
4.3. Elite Hotels accepts no liability for potential taxes and fees that may occur in connection with Elite Hotels Rewards program.
5. RETROACTIVE REGISTRATION
5.1. Bonus points that for different reasons have not been registered in the normal way can be registered retroactively within six (6) months after check-out. The condition is that the guest was a member of Elite Hotels Rewards at the time of the stay. Registration is carried out by Elite Hotels Member Service.
5.2. New members can re-register points for stays up to one (1) month back in time back in time from the date the membership was created, but within six (6) months after the completed stay.
6. REDEEMING BONUS POINTS
6.1. Points can be used for reward nights and other offers at Elite Hotels or partners according to the information presented at Elite Hotels website at the time.
6.2. Point redemptions are made through “My Pages” when logged in to elite.se or through Elite Hotels Member Service.
6.3. Two members or more cannot merge their points in order to meet the criteria for a point redemption unless it’s specifically stated in the offer.
6.4. The number of reward nights at Elite Hotels is subject to the availability at the time of booking. There may be available rooms to Flex rate even though the number of rooms allocated for reward nights is fully booked. There may also be occasions when there are no reward nights available.
6.5. Elite Hotels reserves the right to exclude the possibility to earn points and/or use member benefits in connection with reward nights.
6.6. The cost of points for a reward night is presented on elite.se and is valid for one person in a single room or two persons in all other room types. Additional charges are applicable for additional persons.
6.7. An issued voucher is a valuable document and cannot be refunded for cash or points. The expiration date is issued on the voucher. Lost vouchers are not replaced. Issued vouchers, gift cards and bonus nights may not be resold.
6.8. Cancellation of a reward night or other point redemptions must be done within the specified time limit. If points used for payment of the reward night have expired at the time of cancellation, they will not be refunded to the member's account.
7. MEMBERSHIP LEVELS
7.1. In order to be upgraded to a higher level, or to keep your current level, the following number of qualified stays are required at Elite Hotels, during a calendar year: Level Silver = 5 nights Level Gold = 25 nights Level Platinum = 55 nights
7.2. The membership level is valid during the current year as the Member qualifies and the following calendar year.
8.1. Current member benefits are listed on Elite Hotels website, elite.se.
8.2. The Member receives a restaurant voucher for each night with a value based on the member level and applies to referred restaurants and pubs. Several restaurant vouchers can be used on one occasion, and are only valid for the current stay and need to be used before check out. Vouchers are not valid as payment for items purchased from the minibar or kiosks at the hotel. If the referred restaurant or pub is closed, the voucher stands invalid.
8.3. Member benefits at the hotel are offered subject to availability, and only when the Member is personally staying at the hotel. Bookings made by third parties, Longstay and specific agreements are not eligible for member benefits. If the hotel is closed in whole or parts, for example, a renovation of the gym, the benefits in question stands invalid.
8.4. When staying at Hotel Bishops Arms Members are entitled to earning points for qualified stays, tier nights and restaurant vouchers. Other benefits are not valid at Hotel Bishops Arms.
9.1. Points can be earned with some associated partners of Elite Hotels Rewards, according to the information presented on Elite Hotels website, elite.se, at the time.
9.2. Rules stated in chapter 3 (Earning bonus points) are valid with participating partner’s loyalty programs. In general, points are earned for one program per stay. Earning points with both Elite Hotels Rewards and an associated partner is only possible if clearly stated in the offer.
10. PERSONAL INFORMATION
10.1. Elite Hotels is responsible for processing the personal information a member agrees to provide.
10.2. The personal data provided by the Member when registering to Elite Hotel Rewards will be used by Elite Hotels (or successor) to process and administer the membership.
10.3. By signing up for a membership or by using the membership card, the Member accepts the below-stated process of personal data, as well as to receive communication from Elite Hotels via regular mail, e-mail or SMS, provided that the member, upon registration or later, provided his contact details to Elite Hotels.
10.4. The Member accepts that Elite Hotels of Sweden, its partners, subcontractors and companies processes the member’s personal data according to the terms and conditions of the membership, stated below:
- To administer Elite Hotels Rewards
- To update personal data
- Provide and develop business partners services and product
- To improve the quality of the hotel experience and digital services,
- To individualize Elite Hotels communication with the Member,
- To provide customer-oriented and personalized marketing from Elite Hotels
- Evaluating tools and analysing data
- Contact information may be shared with business partners
10.5. For the above purposes, Elite Hotels may collect and use personal data as intended below:
- Information provided by the Member when registering to Elite Hotels Rewards or when using Elite Hotels Rewards
- When purchasing services or products from Elite Hotels,
Personal data may be updated and supplemented with data from public and private registers.
10.6. We save account information regarding purchases and use of points as well as the Member’s action in e-mail and SMS communications.
10.7. The Member is entitled to request what personal data is being processed by Elite Hotels.
10.8. The Member is entitled to request that Elite Hotels either correct or erase the Member’s personal data. The request should be sent in written to Elite Hotels Member Service.
10.9. Information about any account is only disclosed to the Member or to a person with the Member’s written and signed power of attorney.
10.10. For security reasons, Elite Hotels is to be notified of any change of name or change of address.
10.12. The member may unsubscribe from direct marketing at any time by contacting Elite Hotels of Sweden.
11. EFFECTIVE DATE
11.1. The membership terms & conditions are effective from 1 June 2007, revised November 18th 2020 and replace all previous versions.